Job Description
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Job Title:  Stock Administrator
Req Id:  4020
Posting Start Date:  9/3/26

HGS is a global provider of technology, AI, and business services that helps organizations transform with confidence. At HGS, we combine technology, AI, and human expertise to deliver Intelligent Experiences that drive growth and transformation. Our strong foundation in CX enables us to create impactful solutions across industries. Through our Realized AI approach, we deliver practical innovation with measurable outcomes. Part of the multi-billion-dollar Hinduja Group, HGS takes a “globally local” approach with 18,000+ employees across 10 countries and 30 delivery centers.”

Job Description: 

 

Key Responsibilities

 

Posting of Supplier Stock Invoices/Credit Notes

  • Daily posting of stock invoices and credit notes

  • Only valid invoices should be processed

  • Ensure all invoices has corresponding purchase orders and match against invoices

Supplier Module Rollover

  • Supplier module rollover

  • Checking of unmatched purchase order

  • Resolve all purchase orders on updated status without an invoice

  • Resolve all returned purchase orders (RPOs) on updated status without credit notes

Stock Claims

  • Timely submission of stock claims to the suppliers

  • On time resolution of claims disputes

  • Constant coordination with warehouse and sales/product managers

  • Submission of accurate and valid claims to suppliers

Direct Shipment Invoicing

  • Direct shipment processing in Pronto

  • Invoicing customers for direct shipment orders

  • Resolution of price and stock variance between customer order and supplier invoice

  • Check sales order margin before invoicing

Returns Process

  • Follow up credit notes to supplier

  • Check warehouse inventory cost

  • Timely creation and completion of RPOs

  • Monthly review of returns not credited/replaced

End of Month (EOM) Requirements

  • Processing of freight accrual report

  • Completion of credit card reconciliation

 

Qualifications

  • At least 2 years in accounts environment

  • Pronto and HubSpot knowledge preferred

  • Ability to prioritise and multitask

  • Strong problem-solving skills

  • High level of accuracy and attention to detail

  • Can work independently and in a team environment

  • Must be willing and able to work in a hybrid setup, including 3 days onsite per week and 2 days working from home.

 

 

HGS is an equal opportunity employer committed to fostering diversity, equity, and inclusion. We do not discriminate based on race, ethnicity, religion, gender, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. We believe a diverse workforce drives innovation and helps us better understand and serve our global customers and communities.

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