Hinduja Global Solutions (HGS) is an innovative leader in Customer Experience and Business Process Management with over four decades of providing services. Our customer-obsessed ethos combined with a pioneering approach places digital solutions at the core of our operations. As we navigate the digital era, we strive to revolutionize customer experiences, equipping our clients with a significant competitive advantage. 

Purpose of the Role

The Executive Assistant (EA) provides high-quality remote administrative and coordination support to the CFO, enabling efficient management of priorities, communication, and governance processes.

Operating in a time-zone-aligned service model, the role ensures seamless support across executive, board, and finance activities within a dynamic mining and resources environment.

Key Accountabilities

Executive & Remote Support

• Provide end-to-end remote administrative support, including complex diary, inbox, and meeting management.

• Proactively manage scheduling across time zones to optimize CFO availability and effectiveness.

• Draft, format, and proofread correspondence to a high professional standard.

• Act as a virtual gatekeeper, triaging requests and prioritizing communications.

Stakeholder Management (Virtual)

• Liaise with senior executives, board members, and external stakeholders via digital channels.

• Maintain strong relationships despite remote working constraints.

• Handle sensitive and confidential information with a high degree of professionalism.

Administrative & Operational Support

• Process expenses, invoices, and purchase orders in accordance with company systems.

• Coordinate virtual and in-person meetings, site visits, and events as required.

• Maintain accurate digital filing and document management systems.

Skills & Experience

• At least five (5) years of experience as a remote Executive Assistant supporting senior executives.

• Experience working with Australian or international stakeholders across multiple time zones.

• Excellent written and verbal communication skills in English.

• Advanced proficiency in Microsoft Office and collaboration tools, including:

• Microsoft Teams

• SharePoint

• Outlook

Desirable

• Experience supporting a CFO or finance function.

• Experience in mining, resources, or heavy industry environments.

• Familiarity with board portals (e.g., Diligent) and ERP systems.

As an equal opportunity employer, HGS is dedicated to diversity, inclusivity and Equity. HGS does not discriminate on the basis of the race, ethnicity, religion, sex, national origin, age, veteran disability, or genetic information or any other reason prohibited by law in employment. We believe in the power of diversity to create an environment where every individual excels, and our diverse customer and colleague base is deeply understood.